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AAvan Vacation Terms & Conditions

By payment of the required deposit or any partial or full payment for a reservation of any tours offered by AAvan Vacation, listed or otherwise, the tour participant consents to all provisions of the Terms and Conditions and information contained herein, which may not be amended in any way except in writing and signed for by an authorized officer of AAvan Vacation.

RESERVATIONS, DEPOSIT AND FINAL PAYMENT:

All reservations made to AAvan Vacation may be made by credit cards (Visa, Master charge, American Express & Discovery) with signed credit card authorization form or by check. Deposit is $300 per person is required at the time of booking of a reservation.
Final Payment: Final payment is due at least 45 days before departure

Cancellation and change fees are as follows:

  • Cancel before final payment date: $300 per person
  • Cancel between 44-31days before departure: $350 per person
  • Cancel 30-15days before departure: $400 per person
  • No refund when cancellation is within 14days of departure

TRAVEL INSURANCE:

We highly recommend our passengers to purchase travel insurance that will cover unforeseen cancellations due to illness or injury. Please contact us for the current insurance premium and coverage. Travel insurance must usually be purchased at time of deposit.

TOUR PRICE:

In addition to the cost of air transportation and any land arrangements, which are subject to change without notice, the tour price quoted includes charges for itinerary research, preparations, tour planning and coordination. Tour prices are based on a 4% cash discounted rate and are subject to increase if payments are made by other forms other than cash. Tour prices that include INTERNATIONAL AIR TRANSPORTATION already included FUEL SURCHARGE & AIRPORT TAXES which involved at time of printing. The FUEL SURCHARGE & AIRPORT TAXES are subject to change and we reserve the right to adjust the tour prices based on the changes. LAND only packages may be purchased separately. International airline tickets and transfers between airport and hotel will be the sole responsibility of the land-only tour participants.

DOCUMENTS & VISAS:

Tour participants are required to have valid passports for six months beyond the return date of the tour. Non U.S. citizens should check with their booking agents regarding visa requirements. It is the ultimate responsibility of the tour participant to have valid and proper travel documentation. For China visa, please ensure your passport has at least 2 blank pages for visa issuance. For countries such as Vietnam, Cambodia ,Laos and Myanmar, please allow one blank page for each country for visa issuance. We will provide you with all visa instructions once we receive your tour deposit. Please note all visa fees and handling fees associated with applying for visas are ADDITIONAL to the tour prices listed in each tour. At time of printing, the visa fee schedules are as follows: 
China visa $140 visa fee + handling fee $35 per person 
Vietnam visa $70 visa fee + handling fee $35 per person
Cambodia visa $20 visa fee issue on arrival in Cambodia per person
Laos Visa $25 visa fee issue on arrival in Laos per person
Myanmar visa $25 visa fee + handling fee $50 per person
Tour documents including vouchers and airplane tickets will be mailed to you approximately 2 weeks after receipt of full payment.

HEALTH REQUIREMENTS:

It is the tour participant’s responsibility to comply with the health requirements of the countries to be visited. Vaccinations and inoculations may be required or recommended. We recommend you check with your physician.

BAGGAGE:

At owner’s risk throughout the tour. We suggest passengers purchase luggage insurance. Baggage allowance varies by airlines and is subject to change at any time. For up-to-date baggage allowance restrictions, please check with the appropriate airline for the latest regulations. Additional baggage charges may apply. Some airlines may impose charge if you choose to check in additional baggage. Please contact your airline or refer to its website for detailed information regarding your airline’s checked baggage policies.

TIPS AND TAXES:

Included in the land package price are hotel taxes. Tips and gratuities, such as local guides, drivers and hotel personnel are not included, and are at tour member’s discretion. 

TRANSFERS:
Transfer between airport and hotel is included as indicated in the tour programs of this brochure.

NOT INCLUDED IN TOUR FARE:

Airfare add-on from hometown to gateway cities, meals not specified in the tour program, costs of passports, visas, vaccinations and inoculations, optional sightseeing tours, excess baggage, health, accident and baggage insurance, telephone, laundry, tips to bell hops, guides, drivers, items of a personal nature, fees incurred due to delay, changes or cancellations beyond the control of AAvan Vacation and any items not specifically listed as included.

RESPONSIBILITY:

In all matters relating to the making of arrangements for hotel accommodations, sightseeing tours and services provided incident thereto, entertainment and transportation by air, railroad, motor bus, automobile or ship, or to the issuance of tickets and/or coupons for travel, AAvan Vacation. Will act only in the capacity of an agent for AAvan Vacation will act only in the capacity of an agent for the suppliers of travel services listed on the brochure. These suppliers are not agents of AAvan Vacation. Because of AAvan Vacation’s status as an agent for those suppliers, and because it maintains no control over the personnel, equipment, or operations of those travel suppliers, AAvan Vacation assumes no responsibility and will not be held for any personal injury, property damage, or other loss, accident, delay, inconvenience, or irregularity by reason of (1) any wrongful or negligent acts or emissions on the part of its suppliers, (2) any wrongful, negligent, omissions on the part of any employee of these suppliers, (3) any defect in or failure of any vehicle, equipment or instrumentally owned, operated, or used by any of these suppliers, or (4) any wrongful or negligent acts or omissions on the part of any other part not under the control, direct or otherwise, of AAvan Vacation or (5) acts of God.
AAvan Vacation reserves the right to refuse to accept or retain any person as tour participant, and to make changes and substitutes in any itinerary as it deems necessary for the comfort, safety, or the convenience of the tour participants and the proper carrying out of the tours, and to withdraw any or all tours announced in this program should conditions warrant. If a tour is cancelled, a full refund of all money paid to the company by the participant’s travel agent will constitute full settlement. The airlines concerned are not responsible for any act, omission, or event during the time the passengers are not on board their planes or conveyance. The passenger contract in use by the airlines concerned, when issued, shall constitute the sole contract between the airlines and the purchaser of these tours and/or passenger. Any and/or all transportation companies herein mentioned shall have or incur no liability to any traveler aside from their liability as common carries. All airfares shown are subject to change without notice. All fares shown are based on the present value of foreign currencies in relation to the U.S. dollar as of the issuance date of this brochure and on current tariffs, and are subject to change in case of any appreciable variation in costs.